Thorp Academy

Outcomes focused, child centred

Attendance and Absence

Raise your child's attendance - Raise their chances!

Research shows that for every 17 days of school missed a childs GCSE results will dip by a whole grade!

At Thorp Academy, excellent attendance and punctuality is our aim for every student. Full attendance maximises learning opportunities and parents/carers have a vital role in promoting good attitudes in attendance. We ask for support from parents/carers to ensure that their children are present at every opportunity, arrive on time and to avoid allowing children to stay at home unnecessarily, or taking them out of school without authorisation. Evidence shows that students who attend school regularly make better progress both academically and socially.

We monitor every student’s attendance closely and will follow up unexplained absence with parents/carers, by telephone or by letter. Where a student’s attendance record reaches a concerning level, we will contact you to discuss ways in which the Academy can support you and your child.
Our Academy attendance target of 96% is the minimum that we expect for all students. Every lesson counts and it is this commitment to learning that will have a positive effect on every student’s examinations and their futures.

Persistent Absence

The Department for Education is changing the definition of ‘Persistent Absence’ to deal with the reality of pupil absenteeism in schools and its impact on their learning. The Department is reducing the threshold at which a pupil is defined as ’persistently absent’ to 10% absence now, down from 15% previously.

Reporting Absence

What to do if your child is ill:
If your child is too ill to attend the Academy, parents/carers should contact the Academy Attendance Office as soon as possible:
• by telephone on 0191 4132113, and choose option 1. The telephone system allows callers to leave a message 24 hours a day.
Please give your child’s name, Year Group, the reason for the absence, and how long you expect the absence to last. We ask that you contact us each day that your child is absent unless you have given us an indication of how long the absence will last.

What to do if your child has an appointment:

We ask that you make routine medical and other appointments time, where possible, out of school time. If this is not possible, we require notification in advance. Please telephone, email or provide a note from home or appointment letter/card to confirm the appointment.

In most cases, your child should attend the Academy before the appointment and return to the Academy afterwards. They should bring a note from home to the main office when it is time for them to sign out. They should sign back in at the main office on their return.

Automated calls to parents/carers:

We take our safeguarding responsibility seriously and automated calls are made daily to the contact numbers of parents/carers if a student is absent from Period 1 (09:00 to 10:00),where the Attendance Office has received no reason for absence. Calls are made on a daily basis, even where your child has been absent due to illness on previous days. We cannot assume that your child is still ill unless you have notified us. We would not wish to put your child at risk by failing to contact you.

NOTE: Please ensure your child realises the importance of attending registration on time and getting their present mark. Parents/carers can also help by ensuring that we hold up to date contact numbers.


All students are expected to arrive on time at the Academy, ready for lessons. Tutor period begins at 08:45

Any student arriving late must sign in at main reception. After 08:45, students will be marked as late and will receive a punctuality detention. We would be grateful for your support in ensuring that your child arrives on time.

Holidays in Term Time

The Government strongly urges parents/carers to avoid taking their children out of school for family holidays as this will disrupt their education.
Whilst we understand the difficulties parents/carers may have in organising holidays during the school holidays and the benefits to be had from cheaper term-time holidays, this type of absence is detrimental to a child’s education:
• lessons and enrichment activities are missed,
• continuity of project work is lost,
• the class is disrupted and other children may suffer as a result of teachers having to go over work again for the benefit of absent students,
• teachers cannot be expected to offer additional opportunities for catch-up work or extra tuition on a child’s return from holiday.

There is a common misconception that any child is allowed to take 10 days’ holiday per year. This is not true. Parents are entitled to request leave of absence from the Academy. The Principal of the Academy has the discretion to allow up to 10 days in any academic year for the purpose of a family holiday only where there are special circumstances.

Other factors will be taken into account, such as:

• the time of year the child will be absent (no requests will be granted at the start of a new academic year, during exam time), or for any student in Y11
• the attendance record of the student
• the number of previous requests for family holidays

Any request should be made well in advance and in writing. We will consider all requests individually, although family holidays will only be authorised in the most exceptional circumstances.

Where a parental request has been refused, and parents continue to take their child out of school, this absence will be recorded as unauthorised. We reserve the right to apply to the Local Authority to issue a Fixed Penalty Notice under the Anti-Social Behaviour Act 2003. This is a fine of £60 per parent for each child if paid within 21 days, rising to £120 per parent for each child if paid between 21 and 28 days. Failure to pay can result in prosecution in the Magistrates Court.

Leave of Absence for Other Reasons

Absence will not be authorised for reasons such as shopping for uniform, birthdays, day trips, etc. If parents/carers wish their child(ren) to be absent for other reasons, such as compassionate leave, special family events, or to participate in sporting or musical competitions, etc., application should be made in writing, in advance where possible, or by telephone/email to the

Attendance Office.

Celebrating Good Attendance
Good attendance is celebrated in assemblies and those students achieving above the Academy target are recognised.
Certificates are issued to students achieving 100% attendance.